Meeting room booking

Many companies have a problem with booking meeting rooms. Sometimes it's hard to find a suitable room for a team meeting or an event, and the process of finding out which rooms are actually free ends up wasting everyone's time.

With a meeting room booking app, this problem can be solved easily. I designed a fast and simple booking experience that helps every employee of the company find and reserve the right room in just a few taps.

The growing number of employees and workspaces has forced companies to change the way meeting rooms are managed, as the process has become more complex than it needs to be.

Rooms get double-booked, employees walk from floor to floor just to find a free room, and there's no simple way to check availability before showing up.

As part of my research, I interviewed a few people from my network who work full time across different organisations, to understand how they currently book and use meeting rooms.

I need to create an application that supports the following features:

Based on the research findings, I put together two personas to keep the design decisions grounded in real needs and frustrations.

The organisation had a handful of meeting rooms and frequent scheduling conflicts. I sketched a short storyboard to see how an application could solve the problem end to end, from discovering a free room to confirming a booking.

Once the flows were clear, I mapped out the information architecture to reduce the possibility of usability and navigation problems within the app.

Initially, I started sketching on paper to see how the flow would look. I went through a few whiteboard sessions to work out each screen and even worked through various edge cases before moving to wireframes.

For the visual style, I used a clean, professional palette of soft blues and neutral greys to keep the focus on room availability and booking status, paired with clear iconography for at-a-glance scanning.